IELTS Formal Letter to a Hotel Manager after a conference

IELTS Formal Letter to Hotel Manager

You recently attended a meeting at a hotel. When you returned home you found you had left some important papers at the hotel.

Write a letter to the manager of the hotel.

In your letter,

  1. Say where you think you left the papers
  2. Explain why they are so important
  3. Tell the manager what you want him or her to do

Write at least 150 words. You need NOT write an addresses.

Begin your letter as follows.

Dear Sir or Madam,

IELTS Letter 1 to the hotel manager

Introduction

Dear Sir or Madam,

I am Peter Jones, who attended the Annual Sales Meeting of ABC Corporation in your hotel two days ago. I am writing this letter to update you about the vital documents I may have left in my room number 502.

Body Paragraph 1

After my meeting, I had to catch a flight back to my city. So, in a hurry, while packing bags, I think I left some files on the bed itself.

Body Paragraph 2

These papers are vital to my company. Losing these documents would be a substantial financial loss to my company as they contain outcomes of our important meeting and some of our trade secrets. Additionally, there were plans which I am supposed to present to my team so that we can prepare for the changes in advance.

Body Paragraph 3

In case you do not find this docket in my room, kindly look into the meeting room. Once you find them, keep them in your custody. One of my colleagues will pick those from your hotel desk today afternoon.

End

Thank you in advance.

Yours faithfully,

Peter Jones

Review of IELTS Letter 1 to the hotel manager

  • The author begins the letter as instructed and also satisfies each instruction mentioned in the task. He or she neither deviates from the main topic nor repeats the idea in any way. The end of the letter is appropriate as expected on any formal letter.
  • The author forms a suitable number of paragraphs, with each paragraph serving a specific purpose. At the same time, they are well connected to convey meaning. Also, cohesive devices used aptly. 
  • As far as words are concerned, the author used a range of words aptly. One may read choice phrases in line with that used by the native speakers. However, there is a bit of room for improvement. 
  • Lastly, writing has a variety of sentence structures and a neat way of presenting ideas in appropriate sentence structures. 

IELTS Letter 2 to the hotel manager

Introduction

Dear Sir or Madam,

I am Elizabeth D’Souza, a Logistics professional from Dubai, United Arab Emirates. I am writing this letter to enquire about an important business document that we have misplaced in your hotel coffee lounge at table number 18.

Body Paragraph 1

I and my five colleagues visited your hotel on 5th November for a one-day business meeting.  The lost file was black, containing about 200 pages. 

Body Paragraph 2

This document is an important business proposal for an important client and also contained the minutes of the meeting for that particular day. It needs to be protected as it is extremely confidential. 

Body Paragraph 3

I would request you to please ask one of your subordinates to check on the lost and found counter. If found, please call me on my mobile number registered at the hotel, and I will arrange to come and pick it up. 

End

 I would urge you to search for the file. I would appreciate an early response. Thank you in advance.

Yours Faithfully,

Elizabeth D’Souza.

Review of IELTS Letter 2 to the hotel manager

  • The author follows all the instruction mentioned in the task. 
  • However, the purpose of body paragraph 1 is not clear. The reader could expect to read the answer to the first instruction here. But, it is already addressed in the introduction.
  • The body paragraphs are logically connected, yet the writer could have used better linking devices.
  • The two sentences in the body paragraph  
  • The variety of words used are sufficient; however, the author could employ more precise vocabulary. 

For example, the author writes that she is writing the letter to enquire about a document. However, from the task, it is clear that the test-taker knows for sure that the papers are left in the hotel. In such cases, it would be better to ‘inform’ the manager than ‘enquire’.

Another example is at the beginning of body paragraph 3. 

‘I would request you to please ask one of your subordinates to check on the lost and found counter.’ 

Since this is the first sentence, it would better if this sentence mentions precisely what to look for. 

  • Although many sentence structures are compound or complex, the meaning of a few sentences could be more explicit.

IELTS Letter 3 to the hotel manager

Introduction

Dear Sir or Madam,

I am Ashwini from Pune, Kothrud, and I am writing this letter to check for my file of missing documents.

Body Paragraph 1

We were a team of 5 people who had booked a meeting in the lobby next to the main reception in the first half and unfortunately left some essential documents on coffee table number 14. The documents were in a big black file containing around 200 pages.

Body Paragraph 2

This file is critical as it had a business proposal for the client, which was designed mainly for a significant contract for our company. It also had minutes of the meeting document we drafted during the meeting, which contains some confidential information and a few crucial credentials.

Body Paragraph 3

I would urge you to please search for this file and ask your subordinate to check once in the lost and found counter. If you find the file, I request you to call me or reply to this email kindly, and I shall come and pick it up.

End

Looking forward to a positive response. Thanking you in Anticipation!

Yours Faithfully,

Ashwini Mahajan

Review of IELTS Letter 3 to the hotel manager

  • The letter satisfies the instructions. Still, to maintain the letter’s formal tone, the author should have mentioned the full name in the introduction. 
  • All body paragraphs are well connected with just sufficient linking devices. 
  • The word ‘file’ is used repetitively. Also, the phrase ‘the first half’ is typically used in corporate. It is not a part of the formal letter writing style. Instead of the phrase, the author could have simply mentioned a specific time.
  • Lastly, a few sentences unnecessarily long. 

‘We were a team of 5 people who had booked a meeting in the lobby next to the main reception in the first half and unfortunately left some essential documents on coffee table number 14.’

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